Receipt Voucher in Tally: Step-by-Step Setup and Recording

A receipt voucher in TallyPrime records money received by your business into a bank or cash account. Created via Alt+J, it links income, capital, or loan sources to your bank/cash ledger and supports GST tagging for compliant reporting.

What Is a Receipt Voucher in Tally?

A receipt voucher is a fundamental accounting document in TallyPrime that records the inflow of money into your business. Whether you receive cash from a customer, a bank deposit, a loan, or capital investment, the receipt voucher captures that transaction and updates your bank and income ledgers simultaneously. It is one of the core voucher types in Tally and forms the backbone of cash flow tracking.

In accounting terms, a receipt voucher increases your bank or cash account (debit side) and credits the source of that money, such as sales revenue, capital account, or loan account. This dual-entry system ensures your balance sheet remains balanced and your financial records are audit-ready.

Receipt Voucher vs Payment Voucher: Key Differences

Understanding the distinction between receipt and payment vouchers is essential for accurate bookkeeping. A receipt voucher records money coming in, while a payment voucher in Tally records money going out. Here is a quick comparison:

Aspect	Receipt Voucher	Payment Voucher
Direction of Cash	Money comes in	Money goes out
Bank/Cash Effect	Debit (increases)	Credit (decreases)
Typical Credit Account	Sales, Capital, Loan	Expense, Payable, Loan Repay
Keyboard Shortcut	Alt+J	Alt+P
Common Use	Customer payments, deposits	Vendor payments, salaries

Setting Up Ledgers for Receipt Vouchers

Before you can record a receipt voucher, you need to create the appropriate ledgers. At minimum, you need a bank or cash ledger (to receive the money) and an income or capital ledger (to record the source). If you have not yet set up your ledgers in Tally, do so now via Gateway of Tally > Create > Ledger, or press Alt+C then select Ledger.

For a typical business, you might create ledgers like "Bank of India Account" (under Bank Accounts ledger group), "Cash in Hand" (under Cash), "Sales" (under Income), and "Capital Account" (under Capital Account). Each ledger must be assigned the correct group so TallyPrime knows how to treat it in reports and balance sheets.

How to Create a Receipt Voucher in TallyPrime

Creating a receipt voucher is straightforward. Follow these steps:

1. From the Gateway of Tally, press Alt+J (or navigate Gateway of Tally > Create > Voucher > Receipt Voucher).
2. TallyPrime opens the receipt voucher entry screen. The current date is pre-filled; change it if needed.
3. In the "Reference" field, enter a cheque number, transaction ID, or any identifier for your records.
4. Leave the "Narration" field for optional notes (e.g., "Customer advance for Order #123").
5. In the "From Account" field, enter the bank or cash account receiving the money. Press Tab to confirm.
6. In the "To Account" field, enter the source account (e.g., "Sales" or "Capital Account"). Press Tab.
7. Enter the amount in the "Amount" field.
8. If GST applies, select the GST ledger and TallyPrime will calculate tax automatically (see GST section below).
9. Press Ctrl+A to save the voucher. TallyPrime confirms the entry and updates your ledgers.

Worked Example: Recording a Cash Sale Receipt

Let us walk through a real scenario. Suppose on 15 January 2026, your customer pays Rs 11,800 in cash for goods sold (including 18% GST). Your business is GST-registered.

Press Alt+J to open a new receipt voucher. Set the date to 15-01-2026. In the "From Account" field, type "Cash in Hand". In the "To Account" field, type "Sales" (or your sales ledger name). Enter the amount as 10,000 (the base amount before tax). TallyPrime will add 18% GST (Rs 1,800) automatically if you have enabled GST and selected the appropriate tax rate. The total receipt is 11,800. Save with Ctrl+A.

TallyPrime now shows:

• Cash in Hand: increased by Rs 11,800
• Sales: increased by Rs 10,000
• GST Output Payable: increased by Rs 1,800 (your liability to the government)

Enabling and Applying GST to Receipt Vouchers

If your business is GST-registered, you must enable GST in TallyPrime and apply it to taxable receipts. To enable GST, press F11 (or Gateway of Tally > Alter > Company) and set "Enable GST" to Yes. Save with Ctrl+A.

Once GST is enabled, when you create a receipt voucher for taxable supplies (e.g., sales of goods or services), you can select the GST ledger (e.g., "GST Output 18%") in the voucher. TallyPrime automatically calculates the tax and splits the amount into base and tax components. This ensures your GSTR-1 and GSTR-3B filings are accurate.

For non-taxable receipts (e.g., capital contributions, loan advances), simply omit the GST ledger and enter the full amount.

Receipt Vouchers for Bank Deposits

Receipt vouchers are equally useful for bank deposits. Suppose you deposit Rs 50,000 of your personal savings into your business bank account on 20 January 2026. Press Alt+J, set the date, and in "From Account" select your bank ledger (e.g., "HDFC Bank Account"). In "To Account", select "Capital Account" or "Proprietor's Capital". Enter Rs 50,000 and save. Your bank balance increases and your capital account is credited, reflecting the owner's investment.

Handling Multiple Receipt Vouchers and Batch Entry

If you receive multiple payments in a single day, you can create separate receipt vouchers for each or, if they share the same accounts, combine them into one voucher with multiple line items. To add multiple lines, press Tab after the amount field and enter another "To Account" and amount. This is useful for composite receipts (e.g., cash from multiple customers in one bank deposit).

Viewing and Reporting Receipt Vouchers

To view all receipt vouchers, navigate to Gateway of Tally > Display > Vouchers > Receipt Voucher, or press Alt+G and select Receipt Voucher. TallyPrime displays a list of all receipt vouchers sorted by date. You can drill down into individual vouchers to review details, or print a summary report for reconciliation.

For detailed analysis, use Gateway of Tally > Display More Reports > Ledger-wise Reports to see how receipt vouchers have affected specific ledgers (e.g., your bank account or sales).

Modifying and Deleting Receipt Vouchers

If you need to correct a receipt voucher, open it (Alt+G > Receipt Voucher, select the voucher, press Enter), then press Alt+E to edit. Make your changes and save with Ctrl+A. If you must delete a voucher, press Alt+D while viewing it. TallyPrime will reverse all ledger entries and remove the voucher from your records. Always back up your company data before making deletions.

Receipt Vouchers and e-Invoicing

If your business issues e-invoices (required for turnover above Rs 20 lakhs), receipt vouchers for sales do not require IRN generation; only sales invoices do. However, if you use a receipt voucher to record a taxable supply and want to track it for GSTR-1, ensure GST is enabled and the transaction is tagged correctly. TallyPrime 6.x automatically flows GST-tagged transactions to your GSTR-1 return.

Common Mistakes When Creating Receipt Vouchers

Avoid these pitfalls:

• Reversing accounts: Always debit the bank/cash account (From) and credit the income/capital account (To).
• Forgetting GST: If your receipt is taxable, enable GST and apply the correct rate. Omitting GST leads to incorrect GSTR filings and penalties.
• Wrong ledger selection: Ensure the "To Account" matches the nature of the receipt (e.g., "Sales" for customer payments, "Capital" for owner investments).
• Duplicate entries: Check existing vouchers before creating a new one to avoid recording the same receipt twice.

Receipt Vouchers in TallyPrime on Cloud

If you use TallyPrime on Cloud, receipt vouchers work identically to the desktop version. Log in via secure RDP, press Alt+J, and follow the same steps. Your data is backed up daily and accessible from any device (Windows, Mac, Linux, Android, iOS). Pricing for Tally on Cloud starts at approximately Rs 175-290 per user per month (bring-your-own-licence) or Rs 899-1,299 per month (with licence included), with 99.9% uptime guaranteed.

Integrating Receipt Vouchers with Your Accounting Workflow

Receipt vouchers are part of a larger accounting system. For a complete understanding of how they fit into your workflow, review our guide on TallyPrime accounting and all voucher types. Once you master receipt vouchers, explore contra vouchers (for inter-account transfers) and payment vouchers to round out your bookkeeping skills.

Licensing and Support for TallyPrime

TallyPrime is available in two perpetual editions (prices indicative for 2026): Silver (single user) at Rs 22,500 plus 18% GST, and Gold (unlimited LAN users) at Rs 67,500 plus 18% GST. Every new licence includes one year of Technical Support Services (TSS) free. Annual TSS renewal costs Rs 4,500 (Silver) or Rs 13,500 (Gold), plus GST. Early TSS renewal adds approximately one free month; two-year renewals receive about 10% discount. After TSS expiry, Tally continues to work but receives no updates or connected services. For detailed pricing and licensing options, visit our TallyPrime pricing page.

Receipt vouchers are essential for tracking cash inflow and maintaining accurate financial records. Whether you are a sole proprietor, partnership, or small company, mastering this voucher type will streamline your accounting and ensure compliance with GST and other regulations. If you need hands-on training or have questions about setting up receipt vouchers for your specific business, Global IT Care, a Tally 3 Star Certified Partner in Purnea, Bihar (serving businesses since 2010), is here to help. Contact us today at +91 75469 00951 on WhatsApp for expert guidance and support.